Proposal Coordinator

Peraton is seeking a motivated and energetic Proposal Coordinator to support all aspects of Proposal Management. This key and pivotal role serves as a force-multiplier for our Proposal Managers, assisting in the development, planning, scheduling, and execution of proposal activities.

*In-person opportunity with travel to local offices in the DMV as required. Occasional travel outside of the DMV in support of proposal opportunities periodically required (10%). 

• Supports Proposal Managers in the developing, planning, scheduling, and executing proposal activities
• Coordinates the collection of proposal content from assigned proposal team members including account personnel, functional departments, and subcontractors
• Researches and analyzes historical data and previous proposal artifacts for potential re-use
• Collaborates with proposal manager and production team to prepare, review, and deliver hardcopy and/or softcopy proposal documents for on-time submission
• Administers and coordinates activities involved in developing and revising proposals
• Develops schedules and identifies resources required to perform proposal review and production
• Coordinates resource availability and captures assignments in tracking tools/systems
• Facilitates access to proposal areas, collaboration sites/tools, and sensitive or proprietary materials
• Manages and submits resource requests in TechnoMile/Salesforce as requested by proposal manager
• As SharePoint administrator, manages SharePoint user access for both internal and external users; trains proposal teams on SharePoint functionality and usage; and is a resource for troubleshooting any user issues
• Coordinates the setup of color review using the PleaseReview program and distributes feedback reports following the review
• Coordinates non-employee account setup using internal tools and processes
• With guidance from the Proposal Managers, facilitates the scheduling of team kick offs and status calls, leadership gate reviews, and other teleconference and in-person meetings
• Participates in Color Review Team comment adjudication
• Assists in planning and coordinating onsite meetings and oral presentations to customers
• Assist and lead post-proposal submittal activities, including completing Key Personnel Tracker

Required Qualifications:

• Bachelor’s degree and 5+ years of work experience, or Master's and 3+ years of experience. 
• Experience supporting proposals in the Federal market space
• Working knowledge of proposal production, word, and graphic applications
• Proficiency in MS office applications including proficiency in SharePoint with experience in file configuration and management
• Strong organizational skills and a high level of accuracy and attention to detail
• Experience supporting oral presentation efforts as part of proposal lifecycle
• Ability to manage multiple tasks across simultaneous projects
• Experience working with and supporting virtual teams
• Strong interpersonal and communication skills
• Able to work under tight timelines
• Able to work overtime/weekends on short notice
• Able to work independently with all levels of management
• Top Secret Clearance w/ SCI eligibility or ability to obtain
• US Citizenship

Desired Qualifications:

• Active Top Secret clearance with SCI eligibility