Administrative Assistant Senior

ADMNISTRATIVE ASSISTANT SENIOR 

The Senior Administrative Assistant provides high-level administrative and mission support across the customer. This role ensures continuity of daily operations, supports multiple mission teams, and delivers exclusive executive support to Senior Executives engaged with internal and external stakeholders including the IC, Congress, private sector, and foreign partners. The Administrative Assistant manages complex workflows, high-visibility correspondence, scheduling, briefing preparation, and logistics in support of mission-critical decision making.

KEY RESPONSIBILITIES

Mission Administrative Support

• Provide administrative services to sustain daily operations across mission teams
• Manage administrative workflows, coordinate calendars, track tasking, and facilitate internal/external communications
• Maintain records and assist with document development, formatting, and distribution
• Support logistics including meeting coordination, visitor management, and travel/planning
• Monitor task progression and provide timely updates to leadership and stakeholders
• Adapt administrative support to shifting organizational priorities and multiple team needs

Senior Executive / Executive Secretariat Support

• Provide exclusive administrative and mission support to Senior Executives managing high-priority initiatives
• Independently track executive tasking and manage high-level correspondence
• Coordinate engagements with IC organizations, Congress, private sector, and foreign partners
• Prepare executive-level reports, briefings, talking points, and official documentation
• Serve as primary liaison for SEs by managing schedules, engagements, and required pre-read materials
• Track, summarize, and prioritize critical communications and action items for leadership
• Deliver concise updates on strategic initiatives and mission-critical developments

THIS IS FOR A PROPOSAL EFFORT

REQUIRED QUALIFICATIONS

• Active TS SCI with Poly
• Min 8 years with BS/BA, Min 6 years with MS/MA, Min 3 years with PhD
• An additional 4 years of experience may be substituted in lieu of a degree
• Demonstrated experience providing executive-level administrative support to senior government leadership or equivalent
• Proven ability to manage complex schedules, workflows, and correspondence with external stakeholders
• Experience supporting mission organizations within Federal/IC, defense, or national security environments
• Strong written and verbal communication skills; able to draft, summarize, and prepare official documentation
• Demonstrated discretion handling sensitive information
• Proficiency with Microsoft Office and collaboration tools; able to manage records and coordination artifacts
• Ability to operate independently and respond to rapidly evolving mission priorities

DESIRED QUALIFICATIONS

• Prior IC, DoD, or federal front-office/secretariat experience
• Experience interfacing with Congressional, IC, private sector, and/or foreign partners
• Experience supporting high-tempo, high-visibility mission operations environments