Payroll Specialist

We are seeking a detail-oriented and experienced Payroll Specialist to join our collaborative and high-performing payroll team based in Herndon, VA. The ideal candidate will play a key role in ensuring accurate and timely payroll processing for our employees, with strong technical skills, and working knowledge of both UKG Payroll and Deltek Costpoint systems. Additionally, the ideal candidate thrives in a fast-paced environment and enjoys process improvement initiatives. This position requires a high degree of accuracy, discretion, and customer service.

Responsibilities:

• Process full-cycle, biweekly payroll processing using UKG Payroll for a large, multi-state employee base. Approximately 18,000 employee population. (Payroll processing rotation cycle with other processors)
• Additional activities include void and reissue transactions, wage adjustments, instant checks, and off-cycle payrolls
• Ensure compliance with federal, state, and local payroll regulations
• Perform detailed reconciliations and prepare reports for Finance, HR teams and external audit requests, on an as needed basis
• Respond to employee payroll questions via our ticketing system
• Collaborate with HR and Accounting teams as necessary to ensure proper flow and maintenance of employee data
• Assist with payroll year end process to include validation and distribution of W-2s
• Contribute to process improvement initiatives within the payroll team
• Acts as a resource for our team members and assists them with their inquiries and issues

Qualifications:

• BS/BA and 2 years experience in multistate payroll processing, MS/MA with limited experience, or 6 years with no degree
• Deltek Costpoint and UKG experience preferred
• Proficient in Excel (pivot tables, VLOOKUPs, concatenate, etc.)
• Working knowledge of payroll best practices, labor laws (FLSA, etc.) and tax regulations (FICA, etc.) related to payroll administration.
• High level of accuracy, attention to detail, and analytical skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and communication skills with the ability to interact professionally with employees and stakeholders.
• Self-starter and willing to take initiative with a positive work ethic
• Ability to adapt to evolving processes and systems.
• Willingness to work extended hours on payroll processing days.
• FPC or CPP is a plus.
• US Citizenship

Work Environment:

• This is currently a hybrid position – some in-office work is required but Telecommuting is our primary location.  This is subject to change.
• Collaborative team environment with opportunities for cross-training and growth.