PMO Support Specialist

Position Overview

Peraton is seeking a highly organized PMO Support Specialist to provide project coordination, resource management, and administrative support to a Program Management Office (PMO) for the Department of Energy. This role focuses on workforce coordination, reporting, and day-to-day administrative operations to ensure efficient program execution and compliance with contract requirements.

Key Responsibilities

Resource Management Support

• Assist in tracking and managing program resources, including staff allocations, onboarding/offboarding, and availability.
• Maintain resource plans, staffing rosters, and organizational charts.
• Coordinate with project managers and functional leads to monitor resource utilization and capacity.
• Support timesheet tracking, labor reporting, and reconciliation processes.
• Maintain personnel records in accordance with contract and organizational requirements.

Administrative & PMO Operations

• Prepare, format, and maintain program documentation, reports, and presentations.
• Coordinate onboarding activities, including account requests, access tracking, and orientation scheduling.
• Support procurement and equipment tracking for program staff.
• Maintain document repositories, ensuring organization, accuracy, and version control.
• Track and follow up on action items, deliverables, and internal deadlines.
• Provide general administrative support as needed.

Reporting & Coordination

• Compile and generate recurring reports (e.g., staffing reports, status updates, leadership briefings).
• Support data collection and validation for program reporting requirements.
• Assist in preparing materials for internal and external meetings, reviews, and audits.
• Serve as a coordination point between PMO leadership, project teams, and administrative functions (HR, finance, IT).

Compliance & Process Support

• Ensure administrative and resource management activities align with contract requirements and agency policies.
• Support audit readiness by maintaining accurate and up-to-date records.
• Assist in implementing and improving PMO administrative processes and workflows.

Required Qualifications

• Minimum of 8 years with BS/BA; Minimum of 6 years with MS/MA; Minimum of 3 years with PhD
• Strong organizational and multitasking skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience maintaining trackers, spreadsheets, and reporting data.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Must be a US Citizen. 

Preferred Qualifications

• Experience with resource management or workforce planning tools.
• Familiarity with government contracting structure and process.
• Experience with reporting or dashboard tools (e.g., Power BI).